Judge Rules and Procedures


Please read carefully through the information below to familiarize yourself with the rules and procedures of the Tech Fair. Even if you have judged before, it is important for you to review these pages to brush up on any new rules or procedures for this year.

Once you have read through the information, click on the link at the bottom of the page to sign up to be a judge.  Thank you so much for your consideration.

Breakfast, lunch and light snacks are provided by the Tech Fair.

  • 7:30-7:50 Judge Checkin and Breakfast
  • 8:15 Mandatory judge orientation meeting
  • 9:00 Judging begins


You will choose your category and grade level when you check in. Assignments are first come, first served.  To prevent open judge slots, we adopted the onsite assignment method now used. At this time, you will receive your list of judging assignments for the day. You should peruse the Categories pages and look at the Rubric Guidelines found there to familiarize yourself with the descriptions and assessment guidelines for each category.


Promptly at 9:00 am, judging starts. You have a strict 15-minute window to judge a project. A new judging slot opens every 20 minutes. After an hour or hour and a half, you will receive a 20-minute break for refreshments, restroom break, regrouping, etc. Then, at around two and a half hours, lunch break. Judging will continue after lunch until all entries are judged in the category.

Finish time

Your last judge slot is determined by the number of projects that your judge team will judge. Some teams are finished around lunch time and others have a full schedule.

How to judge projects

You and any other judges that you will be working with will receive all materials that you will need to complete your judging assignment. You will have information on each project, a rubric guideline sheet for each project on which to keep notes, and a student feedback sheet. You will keep all assessment materials until you have seen ALL projects in a grade/category. After seeing all projects in a given grade/category group, you and any other judge on your team will rank the first, second, and third place projects according to your interview and project assessment.


As you complete the judging and ranking of a grade/category, you will submit your first, second, and third place results on the Results Form to the Results Manager in the Judge's Room. Ties are NOT allowed, so you must rank the top three projects separately. The Results Manager will go over your results with you and any members of your team to check for discrepancies or problems with the results. Once cleared from the Results area, you will continue on to judge your next grade/category or be checked out upon completion of all judging assignments.